WebGrants Claims Guide

The Agricultural Development Division uses the WebGrants grants management system to administer awards. Follow these instructions to submit a claim in WebGrants.  

  1. Log in to WebGrants at agriculturegrants.vermont.gov.

WebGrants Log In

  1. From the Main Menu, click My Grants

WebGrants Main Menu options

  1. Under Project Title, select the title of your grant.

WebGrants Current Grants List

  1. Under Grant Components, select Claims.

WebGrants Grant Components Screen

  1. Click Add to start a new claim.

  1. Complete the General Information form. Ensure Reimbursement is selected under Claim Type (even if your grant is not paid on a reimbursement basis).

WebGrants General Information Form

  1. Click Save, then Return to Components.

WebGrants Save Button

WebGrants Return to Components Link

  1. Under Components, click Grant Payment Request

WebGrants Grant Components List

  1. Click Edit to enter the funds you are requesting. 

WebGrants Edit Button

  1. Click Save, then Mark as Complete.

WebGrants Save Button

WebGrants Mark as Complete Link

  1. Next, Click Expense Documentation. (This component may also be titled Claim Supporting Documentation.)

WebGrants Grant Components List

  1. If required for your grant, upload any supporting documentation (paid invoices, purchase orders, quotes, Excel spreadsheet detailing work and hours, etc.) to support your request for reimbursement using the Add button. 

  1. Choose the file you would like to upload and enter a description of the file.

WebGrants Upload File Box

Note: It is no longer necessary to upload an invoice. However, you may still upload an invoice if you prefer.

  1. Click Save, then Mark as Complete.

WebGrants Save Button

WebGrants Mark as Complete Link

  1. When all claim components are marked complete and you do not have any additional changes, click Submit.

WebGrants Preview and Submit Links

All components must be marked complete before you can successfully submit your claim. After you submit your claim, you will see a Claim Submitted Confirmation. You may also print a copy of the submitted claim for your records. After your grant manager approves the claim, the claim will be processed by our business office in approximately ten business days.

WebGrants Claim Submitted Confirmation

WebGrants Tips & Tricks

  • Do not register in WebGrants more than once. You can use the same account for multiple applications and awards. 
  • Always use the navigation buttons within WebGrants (e.g., Back, Add, Delete, Edit, Save) instead of your web browser's back button.
  • All fields marked with a red asterisk (*) are required.

WebGrants Technical Assistance

Diana Ferguson
diana.ferguson@vermont.gov
(802) 622-4094

Melissa Moon
melissa.moon@vermont.gov
(802) 828-3828

Contact Information

Agency of Agriculture, Food & Markets

116 State Street
Montpelier, Vt 05620-2901
802.828.2430

Program Contacts

  • Media Inquiries                      802.622.4662
  • Licensing & Registration        802.828.2436
  • Business Development          802.828.1619
  • Feed, Seed, Fertilizer & Lime  802.828.2431
  • Working Lands                    802.622.4477
  • Public Health & Resource Management                802.828.2431
  • Laboratory                                  802.585.6073
  • Animal Health                        802.828.2421
  • Dairy                              802.828.2433
  • Consumer Protection / Weights & Measures                           802.828.2433
  • Produce Program                  802.522.3132
  • Meat Inspection                    802.828.2426
  • Water Quality                               802.828.2431
    • Farmer Assistance                    802.622.4098
    • Enforcement                                802.828.2431
    • Reports                                      802.272.0323
    • BMP's                                      802.828.3474
  • Act 250                          802.828.2431 
  • Pesticide                        802.828.2431